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UWA Profiles and Research Repository Support

Guidance for setting up your UWA Profile and adding publications to your profile and the Repository.

Adding Non-Traditional Research Outputs (NTROs)

UWA researchers can create records for Non-Traditional Research Outputs (NTROs) in the UWA Profiles and Research Repository. Follow the steps in 'Create NTRO record'. NTROs are research works other than traditionally published textual works (ie; journal articles, books). Types of NTROs can include musical compositions and performances, artworks, exhibitions, software, architectural designs, creative writing and audiovisual recordings.

  1. Create an NTRO record in the Repository
  2. Upload verification materials for the Library and Audit Panel to review in the "Other files" field

Optionally, UWA researchers can also choose to make their NTRO available online via UWA Collected; see Open Access NTROs.

Sharing your NTROs online in UWA Collected

UWA Library now offers researchers the option to make their NTROs available online through UWA Collected

UWA Collected is The University of Western Australia’s digital asset management and preservation system for our University collections. UWA Collected stores, manages, preserves and makes available digital collections to ensure the security and longevity of University collections and share these online.

Making your research output available online has the potential to increase research impact through greater visibility of your work and enables you to measure engagement with your research output. While there are other online platforms you could share your NTRO on, like YouTube or Vimeo, these sites do not offer long-term storage solutions and there is no guarantee that your work will remain accessible into the future. They also offer limited ability to track usage of, and engagement with, your research.

Example scenarios of open NTROs

Example scenarios where it is possible to make an NTRO publicly accessible in UWA Collected are outlined below. If you are unsure whether your NTRO can be made publicly accessible in UWA Collected, refer to the Open Access NTROs tab of this Guide.

  • A Chamber music trio performs 18th century music at a community event, and the performance is recorded by a classical music broadcaster. The compositions are in the public domain (copyright-free). In order to make the recording available in UWA Collected, permission from the three performers is required, along with permission from the maker of the recording (the broadcaster).
  • A piano recital of contemporary music is performed at a free UWA event (see this performance as an example). The compositions being performed are in copyright; however, the audio-visual recording of the performance may be able to be made publicly accessible UWA Collected by obtaining the required permissions and licences. The UWA Library can provide advice on these requirements
  • A sculptor created a series of clay sculptures for an exhibition, and took photos of the sculptures, and of the exhibition space with the sculptures on display, using a personal camera. The sculptor is the sole copyright owner of the photographs, which could be uploaded to UWA Collected.
  • Two video artists create an installation of audio-visual films. In order to make the films available in UWA Collected, the consent of both video artists, along with anyone else involved in the production of the films, is needed.
  • An architect has building designs that have previously been submitted to design competitions, along with accompanying drafts that informed the final designs. The designs have not been formally published (for example, in a journal), but they have been displayed on the competition website. The competition agreement permits the architect to “publish” the designs, which means the drafts and final designs can be uploaded to UWA Collected.
  • A poetry collection has been published through a respected literary publisher. The publishing agreement permits the poet to republish individual poems elsewhere (both print and online). One particular poem from the collection has attracted positive reviews and been used in teaching at other universities. As the publication agreement permits the poet to republish individual poems, this poem can be uploaded to UWA Collected.
  • A composer has the original manuscript of a score that has been published by a major music publisher. The copyright in the published edition of the score is held by the music publisher, but the composer has retained copyright in the original manuscript. The manuscript can be uploaded to UWA Collected.

Assigning DOIs to an NTRO

When an NTRO is entered into the UWA Profiles and Research Repository, Library staff will mint a Digital Object Identifier (DOI) for the work.

DOIs, as unique and persistent identifiers for research works, have a number of important benefits:

  • The digital object can be consistently and reliably identified, accessed and referenced over time, even if its location changes.
  • Tracking of citations and mentions of the work across the internet. This includes citations in Wikipedia, mentions on social media, mentions in government/policy documents, references in news media, as well as formal academic citations. Metrics like these allow you to gather evidence of the impact of your work.
When promoting or sharing your work with others, we highly recommend using the DOI to do so by including it as a hyperlink e.g. https://doi.org/your-DOI-number

 

Note that research outputs cannot be deleted or have major edits made to them once they have been assigned a DOI and published. Minor spelling errors in the metadata description in the UWA Profiles and Research Repository, or UWA Collected, may be corrected upon request. Additional file uploads are not permitted after publication of the research output.

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