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EndNote referencing software: Step 2: Begin a EndNote Library

Software that helps automate your referencing. In this guide find out about EndNote, download EndNote (UWA staff and students only) and complete our Endnote Learning Path

In this Learning Path section (13 minutes): 

Troubleshooting Begin EndNote Library

If you have trouble with creating an EndNote library and adding a reference reach out for help by sending us an AskUWA contact email  

Creating an EndNote library

References are stored as records in an EndNote library.  They are the raw data from which EndNote creates formatted in-text citations and reference list entries.  This "Create a Library" video (3m, 55s) will show you how, then have a go at the activity below.

Create a new library from EndNote Essential Training by David Rivers


Create an Endnote Library - Activity

  1. Click on the EndNote X9 icon  EndNote icon in the Start menu. (For Mac users go to Applications)
  2. Navigate to FILE-> NEW and check that the SAVE AS TYPE is set to ENDNOTE LIBRARY (*.enl). 
  3. Name the .enl file and navigate to where you would like to save it (eg Documents) and click SAVE.
  4. You will see the EndNote X9 toolbar and an empty library ready for you to add references.


NOTE: Your EndNote library is independent of the EndNote program, the same way a Word document is independent of the Word program. When you create a library, a Library file (.enl), and a data folder (.Data ) are created. The .enl  file and .Data folder need to be in the same folder location, with the same name, for your Library to work.

Image Endnote Library file types

Changing your library layout

EndNote X9 gives you a range of options to layout your library. 

  • In a Windows PC environment, the layout menu can be found on the bottom right-side of the library window.   
  • In a Mac PC environment, the layout menu is found to the left of the search box

Depending on how big your screen is, you can choose the REFERENCE PANEL to sit on the right side of your reference library (good for wide screens), or you can choose to have it on the bottom of your screen underneath your reference library  (better for smaller screens and laptops).

Have a go at changing the layout in your newly created library.

Endnote Library - Windows

Image Endnote Library Windows

Endnote Layout Menu - Windows

Image Endnote Layout Menu - Windows

Endnote Library - Mac

Endnote Library Image - Mac

Endnote Layout Menu- Mac

Image Endnote Layout Menu - Mac

Manually adding a Reference

Though you will normally be able to import a reference from a catalogue it's important to know how to manually add them in. 
This will also provide you with the skills to edit a reference if it does not appear to be correct.  
View this short LinkedIn Learning video segment (4m, 30s) then have a go in this activity below.

Add a new reference manually from EndNote Essential Training by David Rivers

Add references manually - Activity 

1. Click on the new reference icon undefined   [Or select NEW REFERENCE from the REFERENCES menu].
2. Select a REFERENCE TYPE from the drop-down menu, select "Journal Article" as your format. 
3. Type details of the journal citation below into the appropriate fields within the new reference you are creating.
Create a journal article reference 
Reference type: Journal article 
Title:  Technology Enhanced Learning, Research Impact and Open Scholarship
Authors:  Cochrane, Thomas; Redmond, Petrea; Corrin, Linda
Source:  Australasian Journal of Educational Technology, 2018, Vol. 34, Issue: 3,  p.i-vii 
4. Save and close the reference window.
Click on the cross (usually grey) below the cross (usually red) for the program window in the top right corner of the library window.  Click YES when asked to save changes. 

Note these important tips for correct entry of your references: 

Authors: type in the family name first, followed by a comma and the first name/s or initials. 
For works with multiple authors, each author must go on a new line (click ENTER after each author). 
For a corporate entity, enter the whole corporate name and put a comma at the end  eg. UK Prospective Diabetes Study Group,  
UWA EndNote styles are set to leave capitalisation as you type it in.  Most styles capitalise the significant words in journal titles but not titles of articles or books. 
To edit a reference, double click it to open. Make the changes and close the reference window. Click YES to save the changes. 

[Or highlight the reference and click on the REFERENCE tab in the REFERENCE PANEL.  Make changes and click outside the tab.  SAVE when requested. 


Next is Step 3 - Checking styles & references