There may be times when you just want to create an independent bibliography without in-text citations (e.g., a reading list, key articles on a topic, list of articles written by a particular author).
Steps
1) Go to your EndNote library
2) Highlight the references you wish to include in your bibliography (or on the EndNote toolbar, go to the Edit > Select All)
3) From the style drop-down menu in Summary, choose the output style (on the lower right hand side) you want to use for your bibliography
4) Go to the References tab and choose Copy Formatted Reference
5) Open a Word document and paste (or Ctrl + V) the references into a Word document
NOTE: The references in the saved file are not linked to EndNote and the style cannot be changed using the EndNote program.
See this EndNote FAQ for further options for creating bibliographies
See this step-by-step guide to adding annotation on an article within your EndNote software to create an annotated independent bibliography using the APA referencing style.
There is a version of the APA 6th edition style that is already configured to support multiple bibliographies. It is called APA 6th (sections) and you will find it in the styles list in EndNote.
However, the other EndNote styles commonly used at UWA produce a single bibliography at the very end of a document. If your document is divided into chapters and you wish to have bibliographies at the end of each chapter as well as at the end of the document, you will need to edit the style you are using.
1. Go to the Tools menu in an EndNote library and select Output Styles.
2. Click on Edit [Style]. If the style you wish to edit is not visible, click on Open Style Manager, highlight your chosen style, and click on Edit.
3. To ensure you do not overwrite the original file do a save now. From the main File menu select the SAVE AS option and save the file with a new name. The new Style will automatically save to the current Styles folder.
4. In the Style editing window click on Sections.
5. Usually a style is set to CREATE A COMPLETE BIBLIOGRAPHY AT THE END OF THE DOCUMENT. Select the radio button next to CREATE A BIBLIOGRAPHY FOR EACH SECTION AND A COMPLETE BIBLIOGRAPHY AT THE END OF THE DOCUMENT.
6. Save the change.
Setting up your Word document for multiple reference lists
1. Open your document and place the cursor at the end of the first section or chapter where you want a bibliography to appear.
2. From PAGE LAYOUT tab, select Breaks. This example uses the Continuous option so that the end of one chapter and the beginning of the next both display on the same page.
3. Create a Break at the end of each section or chapter.
4. Using your new “Sections” output style, references appearing in-text in a section of the document will display directly below that section as well as at the end.
Merging Documents and EndNote References
If you have multiple Word documents containing EndNote references that you wish to merge (e.g. separate chapters):
1. Unformat each document that you want to merge - Word > EndNote 20 > Convert to Unformatted. Save these changes
2. In Word, click Insert > Insert Object - Text from File
3. Select the documents in the order in which you want them to appear in the final document. Note: change the file names if you need to.
4. Save this version of your document.
5. Reformat your final document - Word > Tools > EndNote 20 > Update Citations and Bibliography
Note: all citations in all documents to be merged should be drawn from a single EndNote library
Step by step examples:
A. Small documents
The steps below show the two procedures for merging multiple documents that have EndNote citations, each with its own EndNote reference list. The goal of the merge is to produce a single document with a single reference list at the end. This must be done carefully so that the citations from the individual files are not corrupted. If a small number of simple documents are to be merged, a simple copy/paste operation may be the fastest way to do this. The citations in each document should be unformatted before attempting to copy/paste.
1. Open your EndNote library and leave it open.
2.Open the first document that you wish to combine with others.
3. On the EndNote tab, click on the small triangle symbol next to the Convert Citations and Bibliography button. A drop-down menu will appear.
4. Select the option Convert to Unformatted Citations. The EndNote citations in your text will now appear in curly brackets. Example: {Audard, 2007 #32}
5. Repeat these steps with all documents that need to be combined.
6. You can now copy and paste the text from the unformatted documents into a single Word document.
7. When all documents have been pasted in, click on the Update Citations and Bibliography button to reapply the citation style of your choice.
B. Larger documents
For larger and/or complex documents such as theses, it might be advisable to create a Master document in Word. There are pros and cons to using Master documents. Standard formatting of subdocuments is a key element in their successful use.
1. Open your EndNote library and leave it open.
2. Follow the instructions in steps 3 and 4 above to unformat the citations in all the Word documents to be combined. Save and close them.
3. Create a new document in Word, click on the VIEW tab and select OUTLINE
4. Check that the Level is set to Level 1.
5. Enter a heading for the first chapter or the work as whole and press ENTER
6. Enter headings for additional subdocuments pressing ENTER after each heading.
7. Position the cursor where the first file is to be inserted.
8. Click on SHOW DOCUMENT and then INSERT in the Outlining ribbon.
9. Select the first file to be added as a subdocument and click on OPEN.
10. If prompted, select YES in answer to the formatting questions offered.
11. Repeat for all files to be included.
12. Click CLOSE at the right end of the outlining ribbon and check document. Make adjustments if required.
13. Click on the EndNote tab in the combined document (your EndNote Library should still be open).
14. Click on UPDATE CITATIONS AND BIBLIOGRAPHY and the citations will be amalgamated into one reference list at the end of the document.
It is important to save a copy of your formatted work before this step.
When you send your MS Word with EndNote generated references to your unit coordinator or research supervisor or tutor a travelling EndNote Library is sent with it, which allows others to see view your document and the references inserted. However sometimes, for large documents and in particular, when there are a significant number of track changes being made can cause your MS Word document to crash.
In these circumstances, it may be better to send your supervisor a text-only version of your MS Word, using the 'Covert to Plain Text' function.
This will leave your references in your document but remove the connection codes that link it to your EndNote Library.
Note: This will mean that any tracked changes would need to be added back into your EndNote connected version of your MS Word document if you will need to continue to insert and update references in your document.
In order to install a specific publishing style on a library computer (a common situation for post graduates)
please note EndNote preferences are set up to locate styles in the T:Drive which students don't have read write access to, likewise the C:Drive.
The workaround is to:
If the referencing style you need to use is not available in EndNote Desktop or from EndNote.com's Output Styles website, you can create a style that matches your criteria by editing an existing one.
Open your EndNote Library and click Tools> Output Styles > edit “Name of your selected style”
Before editing the style, create a copy and work from the copied file. To do this, File > Save as, leave the name as is (e.g. 'APA 7th Copy'), and press Save.
In the style's editing window, use the options on the left to make modifications (edit) your style. For example, select Bibliography > Templates to edit how the reference will appear in your reference list.
Watch these guide and video produced by Clarivate Analytics to learn the details on how to create or edit an EndNote style.
Save the modifications or changes you made in step 3 by File > Save, then close window by pressing X. Both the original style and the copy you created will now appear in your list of referencing styles.
It is vitally important for you to back up your EndNote library. A corrupted library could ruin your chances of getting an assignment or dissertation finished.
Multiple copies should be made and these copies should be kept in different places.
Each EndNote library consists of two parts:
File | Type | Function | Location |
Library | .enl | Contains all your EndNote references | |
Data folder | .data | Contains supporting information such as terms and group structures. It may also contain your attached files and images | in the same folder as the Library file |
When backing up your library it is important for you to copy both parts. You can reconstruct an EndNote library from just the Library file, however, your organisation and attached files will be lost.
You may back up your library using Windows file management commands.
You may also back up your library by using EndNote's File > Save a Copy. This menu command will copy both parts of your EndNote Library.
A final option is to create a Compressed Library, which combines both the .enl and .data files into a single file. To do this, go to the File menu and choose Compressed Library.
Where should I NOT save my EndNote library?
Never store an EndNote working library on any cloud service for sharing, or even just for your own use on multiple computers. This will eventually lead to library corruption because of the way the cloud services synchronize files over the Internet. Such unusable cloud services would include, but are not limited to iCloud, Dropbox,Google Drive, SharePoint, OneDrive
Also, never store a working library on a flash drive.
The reason these methods are inadvisable is that when you are working in EndNote, it is saving data to multiple files, and the data must be saved in a set sequence, as described above. When cloud services transfer that data, they may change the sequence of file saves. This eventually leads to library corruption. The library may appear to be fine for days, weeks, or even months, but will eventually be corrupted.
Should you accidentally delete your EndNote Library but still have its .data folder you can recover the Library:
See also this article from the Clarivate website!
Occasionally your Word document may display ADDIN EN.CITE code rather than citations.
When you insert a citation into a Word document, the citation is embedded in field codes, such as: { ADDIN EN.CITE <EndNote><Cite><Year>... or see example below…
Field codes hold reference information for your formatted citations, and are typically hidden.
To hide field codes in Word:
3. Click Advanced.
4.Scroll to the "Show document content" section and uncheck the box titled "Show field codes instead of their values."
Click OK.
See also this article on the Clarivate website
Since UWA has migrated from H-Drive to OneDrive, you might find that your EndNote library is now stored in your OneDrive. Storing, sharing and editing EndNote Libraries that are actively in use across a cloud-based storage option or on a network drive can lead to corruption and performance issues. Therefore, EndNote libraries should never be used or stored in cloud-syncing folders such as OneDrive or Dropbox. Instead, they need to be stored locally on your device.
Here are instructions for moving your EndNote library from a cloud location to locally on your UWA-issued Windows computer:
Remember to regularly back up your EndNote library. Note that backups can be safely stored in cloud storage, but if you open them up, then you will need to save the working library locally.
There are only slight differences between the Windows and Mac versions of EndNote.
If you find you need further support with using EndNote with your Mac, try these resource links:
EndNote for iPad and iPhone is not included with the UWA EndNote site licence, but the app can be purchased directly from the App store / iTunes
You can synchronise your EndNote Online and Desktop library with your iPad app, add and edit references, and annotate PDFs.
You can't use Cite While You Write (CWYW) with the EndNote for iPad app.
Visit the EndNote website for EnNote for iPad FAQs and the latest EndNote for iPad updates.
Apple have released their latest laptops with a new chip called the “M1 chip” or “Apple silicon”. It’s quite different from the Intel chips that most PCs use, and so some programs don’t work well on it, as they were designed for Intel chips.
It appears EndNote is one of those programs. Clarivate are reporting that as a result a known issue is that the Word add-in might not work with upgraded Mac PC's with the M1 chip.
This can be fixed by launching Word through an application called “Rosetta 2” which is an emulator that “translates apps built for Intel so they will run on Apple Silicon” (source)
Please see this Clarivate FAQ for help with this workaround should you experience compatibility issues with your MacIntosh computer.
The latest MacIntosh update to the Catalina Operating System (Mac OS 10.15) represents a shift from 32-bit program support to 64-bit only.
That means, that all software applications that were developed using 32 bit programs on your computer will no longer be supported, as such if you are using any of the EndNote software versions prior to X9.3 you will have difficulty doing so within MacIntosh Catalina computers.
It also means that if you wish to share your library with other users, they will also need to upgrade their version of EndNote.
We recommend installing or upgrading to the latest version of EndNote being version 2.10, see our Get EndNote tab for details.
EndNote not opening when installed
If you start the EndNote program on a macOS it may appear as the program is not working since a new window does not appear automatically.
You can simply go to the File menu next to the EndNote menu in the Upper Left of your screen and then use File then New to create a library or use File then Open to Open an existing library.
The next time you start EndNote it will reopen the last library used but upon the first time you open EndNote it will be waiting for you to create or open a library.
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