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Mendeley referencing software: Adding Citations to Your Documents - Windows

Software that helps with referencing. In this guide learn about Mendeley and download Mendeley.

Before You Begin

These instructions refer to the older Mendeley Desktop app and associated "Cite-O-Matic" Word plugin. Please see here for the newer Mendeley Cite, which works with Mendeley Reference Manager app (and Mendeley online).


You will need to install the Mendeley MS Word Plugin before using Mendeley citations in your Word documents.

First make sure that all instances of any Microsoft applications are closed.

Open Mendeley Desktop and click on Tools, Install MS Word Plugin.

Install Word Plugin

Adding Citations to Word Documents

Open your Word document and click on the References tab in the ribbon.  Notice that the Insert Citation icon now has a Mendeley logo superimposed.

Position your cursor in your document at the place where a citation is required and click on Insert Citation.  From the search box select your reference.

Word References tab. Insert Citation button in Mendeley Cite-O-Matic section. Popup window "Search by author, title..."


Note that only the intext citation is inserted at this stage.

Word Inserted Mendeley Citation

Position your cursor where you would like the bibliography to appear, check your citation style and click Insert Bibliography to create a bibliography.

Word references tab. Mendeley Cite O Matic section. Insert Bibliography button.





Editing Citations in Word Documents

You should not attempt to edit citations or bibliography entries by typing directly in Word.  If any reference information needs to be changed it should be changed in Mendeley.

Some editing of citations is possible using the Cite-O-Matic plug-in.  To edit a citation click on it.  Notice that the Insert Citations button will change to Edit Citation.  Click on the Edit Citation button and then on the citation in the Mendeley popup.

Word Edit Mendeley Citation


You may then make any of the changes allowed for in the popup. This is useful for adding page numbers into references for direct quotations.

WOrd Mendeley Citation Editor


Changing Citation Styles in Word Documents

Click on the drop-down menu for Style in the References tab of the Word ribbon.

Word references tab. Mendeley Cite O Matic section, Style: option visible is American Psychological Association 7th edition


If the required style is not listed click on More Styles.  This will open Mendeley Desktop and show a longer list of styles.  It is also possible to import new styles from this screen.

Mendeley Styles



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