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Open Access Toolkit: APC Fund

APC Fund at UWA

In September 2018, the Deputy Vice Chancellor (Research) announced the establishment of an APC (Article Processing Charge) fund for eligible UWA staff  and HDR (Higher Degree by Research) students to assist with the costs of publishing an article in a top 10% Gold Open Access journals. 

Gold Open Access refers to instances where authors publish in scholarly journals that have been specifically set up to allow free and immediate open access to their articles. These journals do not charge a separate subscription price to institutions or individual readers. Typically, the publishing costs are charged to the author via an APC.

Hybrid journals that require a subscription to access the content unless the author pays an APC on top of the subscription cost already paid by the University are not eligible for this fund.

What is APC?

An Article Processing Charge (APC), also referred to as a publication fee, is sometimes levied to authors to make their publications open access in either open access journal or hybrid journal. These fees are usually paid by an author's institution from discretionary funds available from the Faculty or a School or from research funding.

Who is eligible for APC fund at UWA?

The fund is a safety net option for staff and students who have no other source of funding such as an ARC or NHMRC grant or internal research funds to cover the cost.

The fund is open to all UWA current academic staff (full-time and part-time), including adjuncts and honorary appointments as well as HDR students.

Application for support  will be assessed on the following criteria:

  1. The journal is included in the top 10% journals based on the JIF (Journal Impact Factor Percentile in InCites for 2016/17)
  2. The UWA author is either first or corresponding author
  3. The UWA author has bylined the University of Western Australia
  4. The author has not previously accessed the APC fund in the current calendar year

The fund will be administrated by the University Library and all invoices must be addressed to the University of Western Australia Library.

Contributions toward supporting an APC fee will be to a maximum of AUD 3,500.


What if the APC cost exceeds 3500 AUD?

If the APC cost exceed 3500 (AUD), the APC fund applicant must obtain two separate invoices, one for the University Library (for up to 3500 AUD or the equivalent in foreign currency), and a separate invoice for the entity paying the outstanding balance.

Reimbursement of APC charges paid in 2018 calendar year

If you have already paid APC fee in 2018 calendar year for manuscript published in the eligible journal and you meet the eligibility criteria, you may apply for reimbursement of your costs. To do so, you must fill in the application form and provide an original invoice paid in 2018 calendar year as well as the receipt issued in the name of the APC fund claimant (first or corresponding author). Email these documents to The Library APC Fund Manager will assess your application and advise you of the outcome.
The maximum amount that can be reimbursed from the UWA APC Fund is 3500 AUD.

How do I apply?

If your manuscript has been submitted to a journal on the APC eligible list and it has been peer-reviewed and accepted for publication you can apply for APC fund in just three simple steps: 

  1. Assess your eligibility based on criteria outlined in the 'Who is eligible for APC fund at UWA' section 
  2. Fill in and sign the APC application form 
  3. Email your application form together with the copy of your manuscript to 

 The Repository team will assess your application and advise you of the outcome via return email.

If it is unclear that the applicant is the first or a corresponding author, and the University of Western Australia by-line is missing or is incorrect, the author must provide other evidence of this. 


Need assistance with APC?

If you have any queries relating to the APC fund, please contact your Library Faculty Team: 

List of eligible journal titles