Skip to main content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

Research Data Management Toolkit: Access Restrictions

Best practices in Research Data Management promote research integrity and collaborative opportunities. A Data Management Plan ensures data security, accessibility and validation of results.

Access Restrictions

Different levels of access can be placed on research data.

Access levels range from Open Data through to restricted data access.


Open Access and Open Data

Research data is open if it is freely available to use, reuse and redistribute. The highest restriction on open data would be attribute and share alike.

For further information see Open Data.


Researcher-mediated access

Researcher-mediated access allows access to the data after approval from the researchers. This ensures that the data is used correctly through the provision of further context.


Metadata Sharing

The Australian National Data Service (ANDS) page on publishing data describes the various data publishing options that are available to researchers.

UWA is currently involved in the identification and description of UWA research datasets for registration on Research Data Australia (RDA) with funding from ANDS.

Research Data Australia helps you find, access, and reuse data for research from over one hundred Australian research organisations, government agencies, and cultural institutions.


Restricted access

Restricted access can be applied to research data which is stored in a data repository. Researchers can command password-controlled access to the research data whilst allowing for discoverability and global awareness of their research.

Restricted access should apply to:

  • Research data with commercial potential;
  • Medical research containing confidential patient data;
  • Research data containing culturally sensitive information; and
  • Third party data which have contractual agreements.


Assigning a Creative Commons licence to research data specifies who has access to the data and how it can be used and shared. See the Intellectual Property page for further information.


 Unless otherwise stated, content in this guide is licensed under a Creative Commons Attribution-ShareAlike 4.0 International Licence