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EndNote referencing software: Abbreviations and Term lists

Software that helps automate your referencing. In this guide find out about EndNote, download EndNote (UWA staff and students only) and complete our Endnote Learning Path

Term Lists and Journal Abbreviations

Term lists are used to maintain the consistency and accuracy of author names, journal titles and keywords in an EndNote library.  Term list entries are automatically created for authors, journal titles and keywords whenever a reference is added to an EndNote Library.  Term lists can also include standard abbreviations for journals which are required for styles such as Vancouver (based on Citing Medicine).

Rockwood K, Graham JE, Fay S. Goal setting and attainment in Alzheimer's disease patients treated with donepezil. J Neurol Neurosurg Psychiatry [Internet]. 2002 [cited 2009 Mar 7];73(5):500-7. Available from: Journals@Ovid full text.

The full title is Journal of Neurology, Neurosurgery and Psychiatry

Your EndNote program folder includes several Term Lists which contain standard journal title abbreviations.  These lists need to be added to a Library when required. Another source of journal title abbreviations are databases which include standard journal title abbreviations in their citations. This information is automatically added to the Term List entry for the journal when the reference is imported into EndNote.



Installing Term Lists

Installing a Journal Title Abbreviations Term List (this example is for Medical Journal lists used for Vancouver [based on Citing Medicine])
1. On UWA Library PCs the term lists folder will load to Documents as you open the EndNote program.
2. Open your EndNote library. Select Tools > Open Term Lists > Journals Term List from the main toolbar. 


3. Select the Terms tab.  If there are already terms listed in the Journals List, select them all (click on the first term and then Ctrl A) and click Delete Term.

Delete terms
Note:  This step is very important as failure to delete existing terms will create duplicate copies of the same journal title – one with and one without abbreviations.  All references already in the Library will not link to their abbreviated form.

4. Now, select the Lists tab. Then click Import List
5. Browse to the Term Lists folder within the EndNote folder, and choose to open the Medical text file. This folder will probably be: C:\Program Files\Endnote X9\Term Lists

6. If the installation has been successful a message will appear stating that terms have been inserted. 

7. EndNote can now abbreviate journal titles.  Use the preview pane to view references (complete with abbreviated journal titles) in the chosen style

Abbreviations not in the EndNote Term lists
If a journal title does not abbreviate even after you have installed a term list, the title is not in that list.  First check other EndNote Term Lists to see if it is included in one these.  If not, you can check whether there is a standard title abbreviation for the journal using a publication such as Ulrichsweb Global Serials Directory.  You can then add the abbreviation manually.

8. Go to Ulrichsweb Global Serials Directory and use the Quick Search option to search for the journal by Title. 
This is the Ulrichsweb record for the Journal of Human Lactation

9. Open your EndNote Library and select Tools from the main toolbar.

10. Select Open Term Lists from the drop-down options and then Journals Term List.

11. Select Edit Term and enter the full journal title under Full Journal and the abbreviation under Abbreviation 2 (Note: not Abbreviation 1)

Edit terms
 If the journal title has not been used by a reference in your Library, select New Term rather than Edit Term.

12. Click OK and EndNote will now be able to abbreviate the journal title.

Note: If you cannot find a standard abbreviation just leave the journal title in full.